Commercial Real Estate Administrator
The Stone Group The Stone Group Kyle, TX Kyle, TX Full-time Full-time $55,000 - $75,000 a year $55,000 - $75,000 a year 5 days ago 5 days ago 5 days ago Commercial Real Estate Executive Administration Austin-based location preferred, some travel may be required Full-time with the ability for flexible hours on evenings and weekends to handle travel-related check-ins and issues Compensation based on experience An Austin-based enterprise is looking for an executive administrator to assist with commercial real estate administration and property management, as well as scheduling and travel across multiple business entities.
This position requires an individual who is proactive, professional, highly organized, and pays extreme attention to details.
Job
Responsibilities:
Administrative Duties:
- Dropbox Maintenance - organize internal filing more effectively - Real Estate Assistance Costar assistance Marketing Tours - create packet materials, setup times, and make sure all parties have what they need for tours Assist with LOI preparation and lease analysis - IT - Set up new users and help with maintenance and troubleshooting, help maintain website - Contacts - update/add contacts for principals - Calendar/Meeting Management Calendar management for 1-2 individuals according to their preferences Proactively identifies and resolves calendar conflicts and sends reminders prior to meeting start times Communicates effectively, keeps executives' calendars well organized, and properly screens meetings Schedules external and internal meetings, calls and video conferencing Coordinates meeting materials, printing and distribution Handles all aspects of meeting logistics - Travel Coordination (requires flexible hours) Coordinates domestic and international travel arrangements through our online booking tools and travel agency according to instructions from executives Arranges cost effective ground transportation, books hotels, and manages all logistics Completes check-in for flights and manages communication with passengers regarding delays, cancelations, etc.
Manages Travel Rewards & Points - flights, hotels, etc.
Reports expense allocations to the Controller per trip for correct financials Property Management Duties:
- Rent Collection and Lease Preparation - Tenant Billing - Lease Compliance - CAM Billing Review - Maintenance Support - Monthly Owner Reports - Point of Contact for Tenants and PM Companies
Qualifications:
2 - 5
years of previous administrative experience supporting multiple individuals, preferably within the Commercial Real Estate industry Commercial and/or Residential Real Estate experience is preferred Contract to close experience is preferred Intermediate-to-advanced working knowledge of MS Word, Excel and Outlook required Strong written and verbal communication skills, including exceptional email management and the ability to prepare professional correspondence Exceptional organizational and project management skills Adaptable to shifting priorities:
You thrive in an environment where priorities may change, and you can easily adjust to new circumstances with minimal notice and guidance Professional Skills:
Self-motivated and proactive Fast learner Skilled at multitasking Highly organized Exceptional attention to detail Effective problem solver Strong follow-up skills Excellent interpersonal skills Ability to prioritize tasks effectively Collaborative team player If you are a highly organized individual with excellent administrative skills, we would love to hear from you.
Please submit your resume and cover letter for consideration.
Job Types:
Contract, Full-time Experience - Administrative:
2 years (Required) Job Type:
Full-time Pay:
$55,000.
00 - $75,000.
00 per year Experience level:
2 years Schedule:
Monday to Friday Weekends as needed Work Location:
Hybrid remote in Kyle, TX 78640.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position requires an individual who is proactive, professional, highly organized, and pays extreme attention to details.
Job
Responsibilities:
Administrative Duties:
- Dropbox Maintenance - organize internal filing more effectively - Real Estate Assistance Costar assistance Marketing Tours - create packet materials, setup times, and make sure all parties have what they need for tours Assist with LOI preparation and lease analysis - IT - Set up new users and help with maintenance and troubleshooting, help maintain website - Contacts - update/add contacts for principals - Calendar/Meeting Management Calendar management for 1-2 individuals according to their preferences Proactively identifies and resolves calendar conflicts and sends reminders prior to meeting start times Communicates effectively, keeps executives' calendars well organized, and properly screens meetings Schedules external and internal meetings, calls and video conferencing Coordinates meeting materials, printing and distribution Handles all aspects of meeting logistics - Travel Coordination (requires flexible hours) Coordinates domestic and international travel arrangements through our online booking tools and travel agency according to instructions from executives Arranges cost effective ground transportation, books hotels, and manages all logistics Completes check-in for flights and manages communication with passengers regarding delays, cancelations, etc.
Manages Travel Rewards & Points - flights, hotels, etc.
Reports expense allocations to the Controller per trip for correct financials Property Management Duties:
- Rent Collection and Lease Preparation - Tenant Billing - Lease Compliance - CAM Billing Review - Maintenance Support - Monthly Owner Reports - Point of Contact for Tenants and PM Companies
Qualifications:
2 - 5
years of previous administrative experience supporting multiple individuals, preferably within the Commercial Real Estate industry Commercial and/or Residential Real Estate experience is preferred Contract to close experience is preferred Intermediate-to-advanced working knowledge of MS Word, Excel and Outlook required Strong written and verbal communication skills, including exceptional email management and the ability to prepare professional correspondence Exceptional organizational and project management skills Adaptable to shifting priorities:
You thrive in an environment where priorities may change, and you can easily adjust to new circumstances with minimal notice and guidance Professional Skills:
Self-motivated and proactive Fast learner Skilled at multitasking Highly organized Exceptional attention to detail Effective problem solver Strong follow-up skills Excellent interpersonal skills Ability to prioritize tasks effectively Collaborative team player If you are a highly organized individual with excellent administrative skills, we would love to hear from you.
Please submit your resume and cover letter for consideration.
Job Types:
Contract, Full-time Experience - Administrative:
2 years (Required) Job Type:
Full-time Pay:
$55,000.
00 - $75,000.
00 per year Experience level:
2 years Schedule:
Monday to Friday Weekends as needed Work Location:
Hybrid remote in Kyle, TX 78640.
Estimated Salary: $20 to $28 per hour based on qualifications.
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